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Office Assistant in Barcelona

ABA English

Workplace
Onsite
Hours
Full-Time
Internship
No
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Job Description

We’re growing fast and are looking for an experienced, open-minded and well-rounded Office Manager who will be responsible for the smooth running of our dynamic office.

This role requires a proactive, efficient, can-do person with the ability to solve problems and willing to wear the many hats of a start-up business. A personable, confident personality will be essential to ensure success in our busy office.

We are now undergoing an exciting transformation and understand we will only be the best company if we can attract and retain the best people, and this is a great opportunity for a dynamic individual to spearhead a new phase of growth for a fast-moving EdTech technology company.

The main responsibilities of that role will be

- Answering and directing phone calls.

- Greet visitors, handle their inquiries and direct them to the appropriate persons.

- Send / receive packages and letters.

- Organize the office layout and maintain supplies of stationery and equipment.

- Maintain the condition of the office and arrange for necessary repairs.

- Continuously aim to improve the working environment to create a space our team love to work in.

- Manage relationships with a wide variety of suppliers and customers, dealing with all new incoming enquiries.

- Take responsibility for Health & Safety, including fire prevention, desk assessment and so on.

- Organize and run team social events, including the Christmas Party, summer picnic and more.

- Work with the IT providers to ensure that services such as phones and printers meet team needs.

- Support the running of the office calendar, including client meetings, workshops and external events.

- Provide administrative support to some areas of the business.

- Ordering and stocking office supplies, kitchen supplies, coffee, snacks and beverages.

- Organizing travels (flights, hotel, rental cars).

Background and Skills

- Work experience in an office management role.

- Excellent written and spoken English communication skills.

- Strong attention to detail.

- Manage multiple priorities in an organized and efficient way.

- Excellent knowledge of Microsoft Excel, PowerPoint, Word.

- Familiarity with email scheduling tools, like Google Calendar.

- Excellent time management skills and ability to multi-task and prioritize work.

- Approachable and professional with the ability to get on with people at all levels.

  

What makes working at ABA English great

●    Open work environment with young, dynamic and outstanding international teams

●     Working in a vibrant and fast paced company

●      Free Breakfast every Monday

●      Free English and Spanish classes

●      Benefits:

  o   Private health insurance: Comprehensive medical and dental benefits

  o   Restaurant discounts: Enjoy your lunches with a daily discount

   o Childcare subsidies: We offer a discount plan for hundreds of Barcelona-based                                                            daycare centers

  o   Discounted gym access: Exercise your muscles as well as your brain!

  o   Discounted travel cards: We make your commute a little lighter on your wallet

●    Free beverages and snacks (coffee, tea, juices, fresh fruit)

 

ABA English Culture:

Here at ABA English we don’t rely on machines to produce our product, we rely on people. With that in mind we constantly strive to provide the best working environment possible to ensure the success of each member of the ABA team.

When choosing a place to work, we believe culture is one of, if not the most important differentiator. After all, it's where you'll spend the majority of your week! Our office in Barcelona is in a start-up hub for creative businesses.

When we wake up we look forward to coming in, and find our jobs challenging, stimulating and enjoyable. We take pride in working for a business that's both highly innovative and making a lasting positive impact on the world and enjoy kicking back after a hard week's work with an inter-company hangout and beers. Every quarter we try to go out for a cultural or team building event.

Interested?

If this sounds like something you can handle and would like to be a part of, then we would love to hear from you! All applications must be in English.

 

About ABA English

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