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Executive Assistant - Office Manager in Madrid

Gympass

Workplace
Onsite
Hours
Full-Time
Internship
No
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Job Description

ABOUT GYMPASS

They say “sitting is the new smoking”. We’re here to get more people moving!

Gympass is a discovery platform that empowers companies to engage their workforce in physical activity by providing access to the largest global network of workout facilities. With a single monthly membership, companies can help employees find an activity they'll love among more than 600 activities across the U.S., Europe, and Latin America. Our goal is to multiply the number of people exercising at every company to create a healthier and more engaged workforce

Founded in 2012 and headquartered in New York, we have a growing team in 30 offices around the world. Our mission is simple yet ambitious: defeat inactivity, and we know the only way to get there is together, partnering with companies, gyms and having the best talent.

We are looking for an Executive Assistant / Office Manager for our offices in Madrid. Your mission will be providing administrative and business support to Executive leaders, prioritizing requests and assuring deadlines are met. Also, your responsibilities will include office management, controlling the office's needs and track purchases and orders.

Your day to day will be:

  • Managing business and personal calendars, meetings and logistics in detail, preparing materials and working on company activities.
  • Assisting in managing european communication and activities.
  • Verifying availability and attendance, posting agendas and ensure meetings are efficiently managed.
  • Preparing international and domestic travel agendas, creating travel and expense reports.
  • Coordinate overseas conference, keeping in mind time zones and other requierements.
  • Replying requests, managing communications and responding properly.
  • Decide importance of meeting requests, prioritize and schedule accordingly.
  • Maintaining accurate databases.
  • Managing internal and external meetings, including room bookings, providers, and necessary.
  • Filing correspondence and email management.
  • Printing relevant documents of meetings, creating presentations, preparing agendas and verify the documentation.
  • Coordinating overseas conference, keeping in mind time zones and other requirements.
  • Be responsible for related projects or duties.

REQUIREMENTS

  • Higher education, university degree or secretary-related studies.
  • Proven experience of at least 3 years in roles related to administrative / executive assistant.
  • Spanish native level. English high level is a MUST. French/Portuguese level is desirable.
  • Experience dealing with senior executives and stakeholders.
  • Understanding business concepts.
  • Experience working with confidential information.
  • Ability to think and act independently.
  • Ability to anticipate business needs.
  • Good communications skills.
  • Working with suppliers and vendors.

WE OFFER:

  • Corporate Wellness - Gympass membership
  • Competitive salary
  • Large opportunities to grow within the company and to develop your skills
  • Empowerment to do great things
  • Opportunity to leave your mark in a meritocratic culture
  • An amazing work-environment with outstanding colleagues

 

About Gympass

  • Health & Fitness

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